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Executive Coordinator

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Location: Hybrid (New Castle, DE + Travel Required)
Position Type: Full-Time
Reports To: VP of Operations  Salary Range: $52,000-$58,000 per year

Are you the kind of person who thrives behind the scenes—keeping the trains running on time, ensuring no deadline is missed, and protecting a CEO’s creative energy and time?
 
Do you love systems, structure, and supporting powerful people doing transformational work?
 
Incredible One Enterprises is hiring an Executive Coordinator to serve as the organizational heartbeat of our executive office. This is not your average support role—this is a high-impact execution, logistics, and coordination position for someone who is proactive, process-driven, and purpose-filled.
 
You’ll work closely with our CEO and leadership team to ensure internal initiatives stay on track, speaking and media opportunities are executed with excellence, and all the moving parts of the business are documented and communicated with clarity.
This role supports the CEO directly while also managing podcast guest coordination, speaking logistics, affiliate follow-up, and special consulting projects—all while helping our high-performance team meet deadlines and stay in sync.
 
If you love being the glue behind big missions and keeping visionary leaders aligned, this might be your next move.

You’re a Fit If You…

  • Are the most organized person in any room (and enjoy it)
  • Love systems, structure, and making sense out of complexity
  • Know how to take a conversation and turn it into an action plan
  • Are personable, positive, and emotionally intelligent
  • Thrive in a fast-paced, faith-forward, high-accountability environment
  • Can track follow-ups, deliverables, and dependencies across multiple departments
  • Enjoy being part of a high-impact, purpose-driven team
  • Can travel to events, support the CEO, and represent the brand with warmth and excellence

What You’ll Do

  • Support the CEO directly by managing her calendar, travel, and internal communications
  • Travel with the CEO for select speaking, podcast, and consulting engagements
  • Coordinate podcast guest outreach, scheduling, and follow-up
  • Manage speaking logistics—including calendar coordination, tracking contracts, communicating with agents, sending marketing assets, and preparing onsite materials
  • Coordinate with marketing, sales, operations, and finance to ensure all visibility-related logistics are executed smoothly
  • Track affiliate and ambassador relationships, and support post-event follow-up (LinkedIn, meetings, etc.)
  • Attend select leadership meetings to track progress, update ClickUp, and ensure deadlines are met across departments
  • Support special consulting projects led by the CEO, including strategic RFPs and private client opportunities
  • Keep internal systems, trackers, and files up to date with all executive-level priorities, timelines, and documentation

You Bring

  • Minimum of 7 years in executive support, project coordination, or marketing/ops support roles

  • Strong written and verbal communication skills

  • Detail-oriented, tech-savvy, and solutions-focused

  • Experience managing calendars, travel, and cross-departmental logistics

  • Proficiency with Google Workspace, ClickUp, Keap/CRM tools, and digital file management

  • Strong sense of initiative, ownership, and internal drive

  • Emotional intelligence and professional polish—especially in high-pressure environments
    Willingness to travel up to 25% of the time, including some short-notice events

Bonus Points If You...

  • Have worked in a founder-led or personal brand business

  • Are familiar with podcast production, speaker booking, or affiliate marketing

  • Have coordinated strategic consulting projects or supported RFP submissions

  • Have experience in faith-forward or mission-driven organizations

Why Work With Us?

Incredible One Enterprises is a fast-growing, faith-forward company helping CEOs scale to and beyond seven figures by aligning strategy with soul. Our CEO is an in-demand speaker, author of seven books, host of the Move to Millions Podcast®, and founder of the Move to Millions Method®. We are a team of brilliant, heart-centered, high-performing individuals committed to building a company that changes lives and creates legacy.

If you’re passionate about operational excellence, transformational leadership, and supporting visionary women in their divine assignment—you’ll thrive here.

To Apply

Click the link below to submit your application, resume, and a 3-4 minute video sharing:

  • Who you are
  • Why you’re a fit for this position
  • How your personal mission, values, and beliefs align with ours
apply here
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